If you’ve followed our blog for a while, you know by now that your business needs a Virtual Office (VO) to protect your home address and your family’s privacy. A big component of your VO service is mail management. But do you know what kind of mail service you’d prefer? First, analyze what kinds of mail you will receive. If most of your mail is regular old First Class mail, you would best be served by a digital mailbox.
WHAT IT IS:
So what exactly is a Digital Mailbox? A Digital Mailbox is a component of your Virtual Office that allows you to see your received mail almost the moment it is received by your mail service provider. It’s a combination of software, hardware, and your email address that mix together to make a special kind of magic the post office simply cannot do.
HOW IT WORKS:
When you set up your VO account, you completed a Post Office Form 1583. This allows your provider to handle your mail. When mail is received for you at your center, it is logged in, opened, scanned, and stored, all to await your instructions.
WHY YOU NEED IT:
When your mail is being sent to a location different from where you are at the time, there can be a lag in how long it takes for you to receive it. With a digital mailbox, important items, like bills you need to approve before paying, permits and certificates you need, and other notices that aren’t sent electronically, get to you instantly. No more waiting for slow and expensive forwarding, or having to drive out of your way to pick up a couple of envelopes.
WHEN IT MAKES YOUR LIFE EASIER:
Digital mail can be viewed and managed from anywhere you have internet access. SO not only can you set up an office in a different area from where you live, this also means you can go on vacation and still stay connected.
WHO DOES IT:
At NWA Workplaces, we have the ability to scan your mail the moment it hits our mail slot. Using iPostal1’s proprietary technology, your items are securely delivered to your inbox immediately, and at your request, originals can be stored, destroyed, or forwarded the same day.
To find out more about digital mailbox services, contact us, or visit iPostal1’s website.