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Planning the Best Summer Offsite Ever

Need to get your team on neutral ground, or shift their perspectives by spending some time in a new place? Off site meetings are a great way to shake things up and get your group to see old problems in a new way. It doesn’t have to be expensive or distant to be game-changing. Retreats are great, but what about those who can’t be away from home for an extended period? A little inclusivity in this regard will go a long way, and in reality, all it takes is a little planning and organization to put together a day of productivity, communication, and brainstorming that can truly change the direction of any organization.


If you’re in Bentonville, we have two meeting areas that are perfect for a day away from your usual routine. Yes, Virginia, you can easily stay in town and plan the best summer offsite ever.


Plastic dinosaurs on the edge of a swimming pool
Spending a day in new surroundings can jump-start new thought processes, and make your inner dinosaur feel engaged again. (PHOTO: Kate Smith UNSPLASH)

Following are some tips for getting the most out of your day away from the office, or get together as a WFH team.


  • Choose a location that won’t burden employees with extra transportation time or costs. Try to keep it within 5 miles of your office. This may not be possible if your team is fully remote. Just do your best. Offer carpooling ideas, or budget for a taxi or Uber for carless guests.


  • Create your agenda well ahead of time. Share it freely so others can add to it, plan for their own input, or just know what topics will be discussed.


  • Have coffee first thing while you discuss the agenda; don’t just launch into it



  • Get through about ⅔ of the agenda before lunch, if at all possible.


  • Plan a mid-day meal. Take orders ahead of time, and have it delivered so everyone has one less thing to think about.


  • Make sure everyone has time to get outside, go for a walk, and get some fresh air after lunch. This works wonders to stave off boredom and keep all participants focused and engaged for the 2nd half of the day.


  • Bring on the snacks. Set out some munchies about the time you hit the last agenda item.


  • Finally as a parting gift to everyone for sharing their time, wrap up an hour earlier than normal quitting time. This leaves everyone with extra time to process the day's discussions, and get into the proper headspace before heading into whatever awaits them at home.


Remember, thoughtful planning can make for a memorable day away. Done right, it will have a lasting impact that lingers long after your final thoughts and wrap-up speech.


Need help planning your meeting? Reach out to us anytime. We’d be happy to help you book your space, arrange catering,







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